Public Announcements

 

Commission of Public Records Meeting February 20

Notice of Regular Meeting and Rulemaking

The New Mexico Commission of Public Records (CPR) has scheduled a regular meeting and rule hearing for Tuesday, February 20, 2018, at 10:00 am at the New Mexico State Records Center and Archives, which is an accessible facility, at 1209 Camino Carlos Rey, Santa Fe, NM. If you are an individual with a disability who is in need of a reader, amplifier, qualified sign language interpreter, or any form of auxiliary aid or service to attend or participate in the meeting, please contact Georgette Chavez at 476-7926 by February 6, 2018, or as soon as possible. Public documents, including the agenda and minutes, can be provided in various accessible formats.

NOTICE OF RULEMAKING

The Commission of Public Records and State Records Administrator may consider the following items of rulemaking at the meeting:

Amend:

  • 1.21.2 NMAC Retention and Disposition of Public Records (CPR Rule)
  • 1.13.10 NMAC Records Storage and Access (SRA Only)
  • 1.13.30 NMAC Disposition of Public Records and Non-Records (Joint CPR & SRA Rule)

Synopsis:

The proposed amendment of 1.21.2 NMAC consists of the following modification: Section 644 is being added to allow for the classification of attorney legal case files for cases which have been dismissed in court.

The proposed amendment of 1.13.10 NMAC consists of the following modification: Section 7 is being amended to reflect the correct reference citations.

The proposed amendment of 1.13.30 NMAC consists of the following modification: Section 7 is being amended to reflect the correct reference citations.

At the hearing the CPR and Administrator will take oral and written comments related to the rulemaking actions listed below and during the meeting consider approving these rulemaking actions.

Interested persons may submit comments on the proposed rules at the rule hearing or may submit written comments via email at rmd.cpr@state.nm.us. Written comments must be received no later than 5 p.m. on February 2, 2018. If submitting written comments by email, please indicate in the subject line the number of each rule(s) for which you are providing comments.

Persons offering written comments at the hearing must have eight (8) copies for the Commission and Administrator to review. Oral comments will also be accepted at the rule hearing, subject to time limitations.

The Commission may vote on the proposed rules during the meeting on February 20, 2018. The State Records Administrator may take action on those rules at the close of the public rulemaking hearing. A summary of the proposed revisions and copies of the full text of the proposed rules may be accessed at the Commission’s website (www.nmcpr.state.nm.us) or by contacting Melissa Salazar at Melissa.Salazar@state.nm.us, 1205 Camino Carlos Rey, Santa Fe, New Mexico 87505 or 476-7911.

A copy of the agenda for the combined meeting and rule hearing is also available on the Commission website and at the office of the State Records Administrator located at the State Records Center and Archives at 1209 Camino Carlos Rey, Santa Fe, NM. The agenda is subject to change up to 72 hours prior to the meeting. Legal authority for this rulemaking can be found in the Public Records Act, Section 14-3-1, et seq. and in the State Rules Act, Section 14-4-1, et seq. NMSA 1978.